Charging for Resource Usage

This article explains the system's process for charging a participant or payee for resource usage.

Resource Requests

When someone requests to reserve a resource, the request is added to a queue of requests which can either be automatically approved or reviewed by an administrator. The participant reserving the resource is only charged once the request has been approved.

Facility Events (Facility)

When resources are assigned to events, they will be charged as a receivable to the participant or payee assigned to the event. If the event is not assigned to a participant or payee, then a receivable will not be created for it. The total cost to use the resource will be automatically calculated based on the resource rates that are setup for the resource using standard rounding conventions.

Example 1: A resource with a rate of $100/hr is booked for 1.5 hours. The calculated cost to use the resource is $150.

Example 2: A resource with a rate of $100/hr for the first hour and $50/hr for the second hour is booked for two hours. The calculated cost to use the resource is $150.

League Events (League)

When resources are assigned to games, a payable record will be created for the league in accordance with the resource rates that are entered on the resources page. If the rates are set to $0.00, then a $0.00 payable record will be created.