Financials - Payables

Similar to standard accounting, the payables tab on the Financials page allows organizations to create records when the organization owes money to a participant or vendor. All functionality for this tool is accessible by being on the Payable tab of the Financials page.

Table Filters

The payables table comes with a dates filter which allows the user to select the date range they want to view.

Customization

• Account codes are customizable on the Financials page on the Account Codes tab.

Payable Fields

• Date: The date of the payable.

• Location: The location for the payable if applicable.

• League: The league for the payable if applicable.

• Participant: Payable participant. Either participant or vendor must be selected.

• Vendor: Payable vendor. Either participant or vendor must be selected.

• Payment Code: Payable account code.

• Amount: Payable subtotal and tax.

• Description: Payable description. This description will be applied to the offsetting payment item.

Splitting a Payable

To split a payable, click the Split icon from the Actions column in the table. A popup window will appear allowing you to customize how the payable is split. Enter subtotal amount to keep with the original payable. Discounts, fees, and taxes will be split automatically.

Note: Payables that have already been paid cannot be split.

Deleting a Payable

To delete a payable, check the box next to the record in the table and click the Delete icon below the table. A popup window will appear to confirm you want to delete it, and if so, click Delete. Once deleted, the record cannot be recovered.

Note: If you delete a payable record that is connected to a payment record, the payment record will remain while the payable record will be deleted.