Financials - Payments

Similar to standard accounting, the payments tab on the Financials page allows organizations to create records when the organization makes a payment to participants or vendors. All functionality for this tool is accessible by being on the Payments tab of the Financials page.

Table Filters

The payments table comes with a dates filter which allows the user to select the date range they want to view.

Customization

• Account codes are customizable on the Financials page on the Account Codes tab.

Payment Fields

• Date: Date of the payment.

• Participant: Payment participant. Either participant or vendor must be selected.

• Vendor: Payment vendor. Either participant or vendor must be selected.

• Line Items: Payables (or custom item) to pay with the payment.

Note: Payment records do not need to be tied to an existing payable record, although it may skew reporting depending on which reports you run since these records will be marked as credits.

Deleting a Payment

To delete a payment record, check the box next to the record in the table and click the Delete icon below the table. A popup window will appear to confirm you want to delete it, and if so, click Delete. Once deleted, the record cannot be recovered.

Note: If you delete a payment record that is connected to a payable record, the payable record will appear as outstanding again on the participant or vendor's account.