Financials - Receivables

Similar to standard accounting, the receivables tab on the Financials page allows organizations to create records when participants or payees owe money. All functionality for this tool is accessible by being on the Receivable tab of the Financials page.

Table Filters

The receivables table comes with a dates filter which allows the user to select the date range they want to view.

Customization

• Account codes are customizable on the Financials page on the Account Codes tab.

• The discount field can be turned on/off on the Preferences page, General tab, Financials section.

Receivable Fields

• Date: The date of the receivable.

• Location: The location for the receivable if applicable.

• League: The league for the receivable if applicable.

• Participant: Receivable participant. Either participant or payee must be selected.

• Payee: Receivable payee. Either participant or payee must be selected.

• Account Code: Receivable account code.

• Amount: Receivable subtotal, discount, and tax rate. The total amount is automatically calculated.

• Charge Processing Fees for Online Payment: Enable to charge the customer processing fees when paying for this receivable online.

• Description: Receivable description. This description will be applied to the offsetting revenue item.

Splitting a Receivable

To split a receivable, click the Split icon from the Actions column in the table. A popup window will appear allowing you to customize how the receivable is split. Enter subtotal amount to keep with the original receivable. Discounts, fees, and taxes will be split automatically.

Note: Receivables that are attached to a revenue record cannot be split.

Deleting a Receivable

To delete a receivable, check the box next to the record in the table and click the Delete icon below the table. A popup window will appear to confirm you want to delete it, and if so, click Delete. Once deleted, the record cannot be recovered.

Note: If you delete a receivable record that is connected to a revenue record, the revenue record will appear as a credit on the participant or payee's account.